Office 2007 Button and Ribbons

A. Summary:

Office 2007 applications have replaced the File and Save menu with an Office Button on the top left of the application windows and a Ribbon running across the top.

B. Key Points:

· At the top left of Office 2007 applications is a round icon with the Office logo. When you click on the icon, the commands New, Open, Save, Print, etc., are found in the dropdown menu

· Under a Quick Access toolbar at the very top of Office 2007 applications is a Ribbon-style menu

· Microsoft has grouped commands that used to be in the File menu within tabs on the Ribbon

· You will find many new options in the Office menu and on the Ribbon

· In each Office 2007 application you can customize the Quick Access Toolbar with your most frequently used commands

· Link to What’s New in MS Office 2007

· Link to Customizing the Quick Access Toolbar

· For corrections, updates, or clarifications on this Star Point, please email Gloria Moleon

C. Details:

The Office 2007 Button is found on the top left of Office 2007 applications: When you click on this icon, the commands New, Open, Save, Print, etc., will be found in the dropdown menu. Here is what the Office 2007 button gives you in Word:

Most of the new Office 2007 applications arrange their commands within a tabbed Ribbon of icons. Here is Word’s Ribbon:

In each application you can customize the Quick Access Toolbar that runs across the top of Office 2007 applications. Save and Undo are automatically put there, but you can add commands that you use frequently:

The commands in this Quick Access Toolbar are: Save, Undo Typing, Repeat Typing, Insert Hyperlink, Insert Picture, Open Folder, Print, Print Preview, Spelling and Grammar, AutoFormat, Email, Printing Options, Create Envelopes, Properties.

Word 2007

Notice in Word 2007’s Ribbon, you now have a Switch Windows pull-down menu on the View tab to skip to other open documents:

New Word 2007 options will be found on the Office button: Prepare, Send and Publish:

The Undo function has moved from the Edit menu in Office 2003 to a small icon in the Quick Access Toolbar at the top of Office 2007 applications. Clicking the arrow next to the Undo arrow opens a long list of recent changes on Word, Excel, and PowerPoint 2007:

Clicking the Word Options button from the Office 2007 button in Word lets you customize your display, editing and printing options etc. Similar Options buttons appear in the other Office 2007 applications.

While typing in Word or composing an Outlook e-mail, clicking the right mouse button brings up formatting options. A small formatting toolbar will fade in and out near your cursor while you type:

Lots of tabs are hidden until you do something that triggers them to appear. For instance, you don't see the Picture Tools Format tab until you click on a picture:

You'll find a slider bar for zooming in and out in the lower right corner of Word, Excel, and PowerPoint 2007:

Outlook 2007

Outlook 2007’s main page, unlike those in Word 2007, PowerPoint 2007, and Excel 2007, keeps the old File and Save menus in its main interface only. The other Outlook 2007 windows, such as Outlook 2007's New Message and Calendar scheduling windows, adopt the new Ribbon interface: